ReKey Project

Texas A&M University through the Office of Safety and Security and the Building Access department has undertaken a project to re-key the mechanical and electrical rooms on campus in an effort to improve safety and security. In collaboration with Environmental Health & Safety, Facilities and Dining Administration, and others, Building Access has established a project scope, projected costs, purpose, estimated time to completion, and Occupant Obligations.

Project Scope

The proposal to re-key the mechanical/electrical (M/E) rooms on campus includes changing the locks on M/E rooms in each building. Within a building all M/E rooms will keyed identically – but differently than any other building.

In addition, project scope will expand to include changing the locks on roof access doors and hatches. Roof access keys will be the same keys used for M/E room access.

Basic Principles of the Project

Building occupants will not be issued M/E room keys. However, exception requests may be considered. Department head approval and certification will be required for each exception to be considered. Exceptions will be granted on a very limited basis.

Approval and certification of issuance of M/E keys, including exceptions to the issuance policy, will include acceptance of responsibility for all charges for replacement of locks and keys in the event that a key be lost or stolen.

Project Exclusions

The project does not include re-keying of M/E rooms in Residence Halls, buildings on the Health Science Center’s Highway 47 campus, or buildings on the RELLIS campus at this time.

Current Situation

Virtually all M/E room door locks are opened by one of two very common keys. Loss of key control and key security has been an issue for the past several decades. These keys are no longer covered by a key-way patent and can be legally copied anywhere. This project would replace the existing locks with patented key-ways and would allow M/E keys to be building-specific.

Purpose

The primary reasons for re-keying M/E rooms:

  • Improving building (occupant) security, prevention of tampering, etc.;
  • Restricting unauthorized individuals from accessing areas where significant safety hazards exist; and
  • Preventing building occupants from storing items, e.g., records, furniture, used computer equipment, in M/E rooms (a violation of fire code per NFPA).

Estimated Timeline to Completion

The project is planned to be completed over the span of two fiscal years. Additional information about the project is available in this Schedule

Occupant Obligations

  • Prior to the scheduled replacement of M/E room and roof access locks, all building occupant owned materials stored there must be removed. Fire code prohibitions on such storage will be strictly enforced.
  • Occupants who are issued keys will be responsible for securing all keys appropriately. In the event that keys are lost or stolen, the occupant(s) are responsible for all charges for replacement of locks and keys.